Don’t Manage Time… Part #3

This is the fifth and last post in my blog replay for 2011. This entry was originally posted on August 19, 2011.

…Manage your calendar. Managing time is impossible!

I’ve written some ideas already in Part 1 and Part 2. I recognize that there are tons of books and resources that help us manage projects, tasks, calendars, and even time. The important thing for you and me to do as we read resources like this one, is to figure out which ideas work for you every time. Don’t get caught up in using other peoples’ ideas if they don’t work. Use what works.

To end this series, here are a few more things I do on a regular basis that have really helped me in managing my calendar.

  • Schedule in time to personally and professionally grow each day. If I don’t schedule it, it won’t get done. There are four things I try to do everyday as I attempt to grow to my maximum potential. Read for 30 minutes each day a book or resource that will help me; file away good thoughts and quotes to think on later; spend time thinking through ideas; and write everyday those thoughts so that I don’t lose them in the future (that’s why I like to blog!)
  • Schedule meetings during my least productive time. For me, this is in the afternoon. The morning is when I’m the sharpest and am able to focus well on projects that I’m working on. I lose steam in the afternoon for intense focus. It’s not that I’m not being fair to the people at my meetings. It’s that I’m an extrovert, so when I gather in a group, I gain energy from their presence and they give me the pick-me-up I need to focus and accomplish a lot.
  • Ask for information in advance. If I know that on my to-do list, I’m going to work on the agenda for the pastoral council meeting on Thursday, then I need to ask for agenda items in advance of my Thursday planning time. That way, when I’m actually creating the pastoral council agenda, I have all the information I need to get the task done.
  • View my calendar in the week view. It’s easier to read and less intimidating.
  • Never schedule to the minute time with family. I do all this managing of my calendar for my ministry/work hours so that I can spend as much quality time with my family as I can without bringing work home. My goal is to never bring work home. That’s why I plan the way I do.
  • I don’t do any of this when I’m on vacation!

John Burroughs wrote:

“I find each day too short…
For all the thoughts I want to think,
For all the walks I want to take,
For all the books I want to read,
For all the friends I want to see.”

But if I manage my calendar well, then maybe, just maybe, I won’t find the days too short to do all that I want to do.

John Rinaldo

As the Business Manager at St. Catherine Catholic Church in Morgan Hill, CA, Dr. John Rinaldo serves as the administrator over operations and finances for the parish in support of all parish ministries. Previously, John served as the Director of Youth and Young Adult Ministry for the Diocese of San Jose, empowering parish communities to minister to the needs of youth and young adults. John is also an adjunct professor at Santa Clara University teaching pastoral ministry courses to graduate students.


John Rinaldo


As the Business Manager at St. Catherine Catholic Church in Morgan Hill, CA, Dr. John Rinaldo serves as the administrator over operations and finances for the parish in support of all parish ministries. Previously, John served as the Director of Youth and Young Adult Ministry for the Diocese of San Jose, empowering parish communities to minister to the needs of youth and young adults. John is also an adjunct professor at Santa Clara University teaching pastoral ministry courses to graduate students.



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